Privacy Policy

Effective Date: November 03, 2025

Hispanics in Energy (“we,” “us,” or “our”) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy describes how we collect, use, disclose, and protect information when you visit our website at https://hispanicsinenergy.com/ (the “Website”), engage with our services, or interact with us in other ways (collectively, the “Services”). By accessing or using our Services, you consent to the practices described in this Privacy Policy.

We encourage you to read this Privacy Policy carefully. If you do not agree with its terms, please do not use our Services.

1. Information We Collect

We collect information in several ways to provide and improve our Services. The types of information we collect depend on how you interact with us.

1.1 Personal Information You Provide

We collect personal information that you voluntarily provide to us, such as:

Contact Information: Name, email address, phone number, mailing address, or other similar details when you register for events, subscribe to newsletters, submit inquiries, donate, or participate in our programs.
Professional Information: Job title, organization, industry affiliations, or other details related to your involvement in energy sectors or Hispanic community initiatives.
Payment Information: If you make donations or payments, we may collect billing details (e.g., credit card number, expiration date) through secure third-party processors. We do not store payment card details directly.
User-Generated Content: Comments, feedback, survey responses, or other content you submit via forms, forums, or social media integrations on our Website.

1.2 Automatically Collected Information

When you visit our Website or use our Services, we automatically collect certain information about your device, browsing actions, and patterns using technologies like cookies, web beacons, pixels, and server logs. This may include:

Device and Browser Information: IP address, browser type and version, operating system, device identifiers, and mobile network information.
Usage Data: Pages visited, time and date of visits, time spent on pages, referral sources, clickstream data, and interactions with features (e.g., downloads or form submissions).
Location Data: Approximate location derived from your IP address (we do not collect precise geolocation without your consent).
Cookies and Similar Technologies: We use cookies to remember your preferences, track usage, and enhance functionality. You can manage cookie preferences through your browser settings. For more details, see our Cookie Policy (if applicable, linked here if available).

1.3 Information from Third Parties

We may receive information about you from third-party sources, such as:

Social media platforms if you interact with our content or connect your accounts.
Analytics providers (e.g., Google Analytics) for aggregated usage statistics.
Partners or affiliates in the energy sector for collaborative events or initiatives.

We do not collect sensitive personal information (e.g., racial or ethnic origin, political opinions, health data) unless it is voluntarily provided and necessary for our Services, such as for diversity-focused programs.

2. How We Use Your Information

We use the information we collect for legitimate business purposes, including:

Providing and Maintaining Services: To operate the Website, process registrations, send confirmations, and deliver content or resources.
Communication: To respond to your inquiries, send newsletters, event invitations, updates on energy policy, or other relevant information. You may opt out of marketing communications at any time.
Personalization: To tailor content, recommendations, or advertisements based on your interests and interactions.
Analytics and Improvement: To analyze trends, monitor Website performance, and enhance user experience through data aggregation and reporting.
Administrative Purposes: To manage accounts, process payments (via third parties), and handle administrative tasks.
Legal and Compliance: To comply with applicable laws, regulations, or legal processes; to enforce our terms; or to protect against fraud, security threats, or misuse.
Research and Advocacy: To support our mission in promoting Hispanic representation in energy, such as aggregating anonymized data for reports or studies.

We process your information based on your consent, contractual necessity, legitimate interests, or legal obligations.

3. Sharing of Information

We value your privacy and do not sell, rent, or trade your personal information to third parties for their marketing purposes. However, we may share your information in limited circumstances:

Service Providers: With trusted vendors who perform services on our behalf, such as website hosting, email delivery, analytics, payment processing, or event management. These providers are contractually obligated to use your information only for the specified purposes and to maintain confidentiality.
Business Partners: With affiliates, sponsors, or collaborators in the energy industry for joint initiatives, provided they adhere to similar privacy standards.
Legal Requirements: If required by law, court order, subpoena, or governmental authority; or to protect our rights, property, or safety, or that of our users or the public.
Business Transfers: In connection with a merger, acquisition, reorganization, or sale of assets, where your information may be transferred as a business asset, subject to equivalent privacy protections.
Aggregated or Anonymized Data: We may share non-personal, aggregated data (e.g., website traffic statistics) for research, reporting, or marketing.

We ensure that any third parties receiving your information are bound by appropriate data protection agreements.

4. Data Security

We employ industry-standard administrative, technical, and physical safeguards to protect your information from unauthorized access, use, alteration, disclosure, or destruction. These measures include:

Encryption of sensitive data in transit (e.g., via HTTPS) and at rest where appropriate.
Access controls, firewalls, and regular security audits.
Employee training on data protection practices.

Despite these efforts, no system is entirely secure. We cannot guarantee absolute security, and you transmit information at your own risk. If a data breach occurs, we will notify affected individuals as required by law.

5. Your Choices and Rights

You have control over your personal information. Depending on your location and applicable laws (e.g., GDPR, CCPA), you may have the following rights:

Access: Request a copy of the personal information we hold about you.
Correction: Update or correct inaccurate information.
Deletion: Request deletion of your information, subject to legal retention requirements.
Opt-Out: Unsubscribe from marketing emails or object to certain processing activities.
Portability: Receive your information in a structured, machine-readable format.
Withdraw Consent: Revoke consent where processing is based on it.

To exercise these rights, please submit a request via our contact form at https://hispanicsinenergy.com/contact-us. We will respond within the timeframe required by law (e.g., 30-45 days). We may verify your identity before processing requests.

You can also manage cookies and tracking via your browser settings or tools like “Do Not Track” signals (we honor these where feasible).

6. Children’s Privacy

Our Services are not directed to children under the age of 13 (or 16 in certain jurisdictions). We do not knowingly collect personal information from children. If we learn that we have collected such information without parental consent, we will promptly delete it. Parents or guardians who believe their child has provided information should contact us immediately.

7. International Data Transfers

If you are located outside the United States, your information may be transferred to and processed in the U.S. or other countries where our service providers operate. We ensure such transfers comply with applicable data protection laws, using mechanisms like Standard Contractual Clauses or adequacy decisions.

8. Retention of Information

We retain your personal information only as long as necessary for the purposes outlined in this Policy, or as required by law. For example, we may keep contact details for ongoing communications or legal records for up to 7 years. When no longer needed, we securely delete or anonymize the data.

9. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements. We will post the revised version on our Website with an updated effective date and may notify you via email or prominent notice if changes are material. Your continued use of our Services after such updates constitutes acceptance of the changes.

10. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us via our contact form at https://hispanicsinenergy.com/contact-us.